June 2011 | East Bay Lacrosse
East Bay Bristol County Lacrosse Association is a developmental lacrosse program for boys and girls in the East Bay area of Rhode Island and Massachusetts. We serve: Barrington, Bristol, Warren, Swansea, Somerset and Rehoboth.

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East Bay Bristol County Lacrosse Association

Meeting Minutes

June 27th, 2011

 7pm, Barrington Public Library, Barrington


In attendance: Matt Hayes, Peter Ramsden, Michael Curry, Michael Payton, John Gaffney, Molly Lacerte, Dee Walton

Absent: Ted Broomhead

The meeting was called to order at 7:10 pm

Approval of Last Meeting Minutes

Michael Curry made a motion to approve the May 19th meeting minutes.  The motion was seconded by John Gaffney and passed by a unanimous vote.


Treasurer’s Report – John Gaffney

·       Cash is strong

·       Revenue and Expenses are right on budget

·       A profit and loss statement for January through May 2011 was distributed showing that overall activity is comparable to last year with a few notable differences

o   Temporary help expense was significantly lower this year without a paid boys’ Coaching Director and very little time billed for the girls’ Coaching Director

o   Field Usage fees were greater this year reflecting the increased used of Sherwood

o   The advertising expense for this year was significantly lower than last year

·       June expenses were not included in the report.  That includes expenses for the Jamboree.


Peter Ramsden made a motion to approve the Treasurer’s Report.  The motion was seconded by Michael Payton and passed by a unanimous vote.


Old Business


RIYLL Update – Peter Ramsden

·       There still has not been a meeting and to date there is not a meeting scheduled. 

·       Discussion following regarding the frustration with the scheduling this season and proposals to address it with RIYLL.

·       Consensus to distribute a survey to the EBBCLA families to get a sense of the impact the RIYLL scheduling had on our players’ and parents’ experience this season. 

·       A letter from Matt will follow addressing the role RIYLL had in the scheduling challenges and the lack of control EBBCLA had over it despite our best efforts.


BMS Lacrosse Program – Matt Hayes

·       A letter has been sent to the BMS Lax Board proposing a combination of efforts.  There has been no response to date.

·       There was uncertainty if the BMS Board has had a meeting since the letter was submitted.

·       Ted Broomhead has followed up with Mel Bride offering assistance with certain administrative tasks.


New Business


Survey of Parents – Matt Hayes

·       Use same service as last year – Survey Monkey

·       Will review last year’s survey and update as required

·       Get the survey out ASAP while memories are fresh


Coach’s Appreciation – Michael Curry

·       Young coaches in particular are very enthusiastic.  We want to foster that by showing appreciation to their dedication

·       Consensus that jackets for coaches will be presented at an appreciation event – TBD but tentatively for August 11th at Trafford’s in Warren.

·       Discussion about alternatives for coaches who already have jackets


Nominating Committee – Matt Hayes

·       We need coaches to volunteer to serve on this year Nominating Committee

·       Matt will send out an email soliciting for volunteers


Coaches Trailing/Development – Dee Walton

·       Investigating a US Lacrosse Level II Clinic in our area so Level I coaches can further develop

·       Discussing a partnership with Positive Coaching Alliance for workshops to educate coaches, players, and parents on positive coaching techniques – Will address further in the fall


EBBCLA Administrative Position Discussion – Matt Hayes

·       Discussion on the recent growth of the administrative position for the league

·       Peter Ramsden and Matt Hayes will review with Dee Walton and make recommendations for any changes in job description or compensation for the position



Michael Payton made a motion to adjourn the meeting.  The motion was seconded by Peter Ramsden and after a unanimous vote, the meeting was adjourned at 8:50pm.


The next meeting is not yet scheduled.


Respectfully submitted,


Molly Lacerte

EBBCLA Secretary