East Bay Bristol County Lacrosse Association
Meeting Minutes
June 27th, 2011
 
7pm, Barrington Public Library, Barrington
 
In attendance: Matt Hayes, Peter Ramsden, Michael Curry, Michael Payton, John Gaffney, Molly Lacerte, Dee Walton
Absent: Ted Broomhead
 
The meeting was called to order at 7:10 pm

Approval of Last Meeting Minutes
Michael Curry made a motion to approve the May 19^th meeting minutes.  The motion was seconded by John Gaffney and passed by a unanimous vote.
 
Treasurer’s Report – John Gaffney
·         Cash is strong
·         Revenue and Expenses are right on budget
·         A profit and loss statement for January through May 2011 was distributed showing that overall activity is comparable to last year with a few notable differences
o   Temporary help expense was significantly lower this year without a paid boys’ Coaching Director and very little time billed for the girls’ Coaching Director
o   Field Usage fees were greater this year reflecting the increased used of Sherwood
o   The advertising expense for this year was significantly lower than last year
·         June expenses were not included in the report.  That includes expenses for the Jamboree.
 
Peter Ramsden made a motion to approve the Treasurer’s Report.  The motion was seconded by Michael Payton and passed by a unanimous vote.
 
Old Business
 
RIYLL Update – Peter Ramsden
·         There still has not been a meeting and to date there is not a meeting scheduled. 
·         Discussion following regarding the frustration with the scheduling this season and proposals to address it with RIYLL.
·         Consensus to distribute a survey to the EBBCLA families to get a sense of the impact the RIYLL scheduling had on our players’ and parents’ experience this season. 
·         A letter from Matt will follow addressing the role RIYLL had in the scheduling challenges and the lack of control EBBCLA had over it despite our best efforts.
 
BMS Lacrosse Program – Matt Hayes
·         A letter has been sent to the BMS Lax Board proposing a combination of efforts.  There has been no response to date.
·         There was uncertainty if the BMS Board has had a meeting since the letter was submitted.
·         Ted Broomhead has followed up with Mel Bride offering assistance with certain administrative tasks.
 
New Business
 
Survey of Parents – Matt Hayes
·         Use same service as last year – Survey Monkey
·         Will review last year’s survey and update as required
·         Get the survey out ASAP while memories are fresh
 
Coach’s Appreciation – Michael Curry
·         Young coaches in particular are very enthusiastic.  We want to foster that by showing appreciation to their dedication
·         Consensus that jackets for coaches will be presented at an appreciation event – TBD but tentatively for August 11^th at Trafford’s in Warren.
·         Discussion about alternatives for coaches who already have jackets
 
Nominating Committee – Matt Hayes
·         We need coaches to volunteer to serve on this year Nominating Committee
·         Matt will send out an email soliciting for volunteers
 
Coaches Trailing/Development – Dee Walton
·         Investigating a US Lacrosse Level II Clinic in our area so Level I coaches can further develop
·         Discussing a partnership with Positive Coaching Alliance for workshops to educate coaches, players, and parents on positive coaching techniques – Will address further in the fall
 
EBBCLA Administrative Position Discussion – Matt Hayes
·         Discussion on the recent growth of the administrative position for the league
·         Peter Ramsden and Matt Hayes will review with Dee Walton and make recommendations for any changes in job description or compensation for the position
 
Adjournment
Michael Payton made a motion to adjourn the meeting.  The motion was seconded by Peter Ramsden and after a unanimous vote, the meeting was adjourned at 8:50pm.
 
The next meeting is not yet scheduled.
 
Respectfully submitted,
 
Molly Lacerte
EBBCLA Secretary